The Benefits of Mobile Data Collection for Field Work

Historically, there have been several obstacles to effective field data collection. Cost, time, delays, and potential inaccuracy inherent in paper collection techniques could severely hamper the efforts of even the best teams.

That’s why electronic mobile data collection (MDC) has become such an important new offering for health organizations, non-profits, and corporations that rely on heavily on data collected by field workers. By moving from paper to mobile, these organizations are able to benefit from a robust new field data collection platform that is faster, cheaper, higher quality, and easier to integrate with other systems. 

Benefits of Mobile Field Data Collection Over Paper

Mobile data collection is a perfect fit for organizations that gather a lot of quantitative data in the form of numbers, multiple choice questions, dates, and photos. Streamlining data collection has many benefits including:

  • Reduced Cost – By reducing or eliminating the need for paper and cutting the time needed by field workers to collect data, you can realize serious cost savings. A study in 2011 of the Magpi mobile data collection system found that these savings can easily be as high as 71%, and our experience has confirmed that again and again.
  • Reduced Environmental Impact – Paper surveys are wasteful from an environmental perspective. A simple 5,000 household survey alone can waste thousands of gallons of fuel, hundreds of thousands of gallons of water, and up to twelve trees. 
  • Increased Speed – MDC reduces both field data collection time, and also the time required for analysis and distribution of data and resulting reports. A dramatic example of this occurred during the recent Ebola crisis in West Africa, when Magpi MDC was used to dramatically speed up reporting of suspected cases — but the benefits apply equally to reporting of supply levels, or maintenance issues at industrial sites.
  • Improved Data Quality – Mobile data collection not only reduces the possibility of error at the point of collection, but can automated the cleaning of data down the line – and by presenting the data more rapidly, errors that may remain can be identified more quickly. 
  • Decreased Administrative Burden – Paper can be unwieldy, not only for field workers, but for the staff that needs to manage the paper forms. And if changes are made to those forms, it can be a nightmare to prepare and distribute changes on paper — a process which often fails, resulting in data inconsistencies. Mobile forms, on the other hand, can be updated and pushed to all field workers quickly and automatically at the press of a button. 
  • Safer Storage and Backup – Paper can be lost, destroyed, or mishandled in a number of ways, which can create problems later if the data needs to be reaccessed.  Digital data, on the other hand, can be easily and inexpensively stored, copied, backed up, and — if needed — encrypted for secure future access.

For all of these reasons, many organizations stand to benefit substantially by switching from paper to mobile data collection for their field work. A good example is Generations for Peace, as discussed in our last Guest Post by Sairah Yusuf. The bottom line for GfP was the total cost of Magpi (software cost, setup cost, training cost, and operating cost – the combined total of which is often an order of magnitude lower for Magpi than other solutions):

At GFP, using mobile data collection tools such as Magpi has allowed us to significantly scale up data collection at relatively little cost.

How to Choose the Right Mobile Field Data Collection Solution

If the above items would positively impact your organization, mobile data collection may be the right fit for you. To learn more about the impact of such a move and the various factors involved in choosing a solution that fits the specific needs of your organization, download our newest eBook, Mobile Data Collection: Benefits, Pitfalls, Things to Consider (link below).


This post was originally posted in 2016, and has since been updated to include work by Generations for Peace.

Mobile Data Collection Guide

When it comes to choosing how data collection will be performed in the field, there are several factors to keep in mind – from the type of data you are collecting to the type of data collection technology to level of connectivity available to your teams in the field. Our mobile data collection guide helps you understand the benefits – and avoid the common pitfalls.

Download the Guide